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Quickbooks 2019

QuickBooks 2019 Has Arrived

Intuit has just released QuickBooks 2019 Desktop, and over the next few days and weeks, QuickBooks ProAdvisors (for Desktop), Enterprise Users, and QuickBooks Pro/Premier 'Plus' subscribers will begin being notified about the availability of the initial release of this software. Soon thereafter, QuickBooks Pro, Premier and Mac versions will start appearing on retailers' shelves.

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Insightful Accountant has been working with various pre-release versions of these products for months, and has had multiple communications with Intuit personnel, including product managers and developers, so we can help you learn as much as you can about the new products. This article is intended to provide a brief synopsis of the fifteen (15) new, changed, improved, expanded and enhanced features to be found in the QuickBooks Desktop 2019 product line-up.

We will also be providing a series of ‘feature minute’ articles in addition to our annual article, ‘My Favorite Newbies’ in which I tell you more about the specific product changes I like best. And look for a special edition of our QB Talks webinar to give you an in-depth look at these new products (more information about the scheduled date and time of that webinar will be outlined in a future article.)

So, for all of you who have been waiting for today's product release here's what's new.

For All 2019 QuickBooks Pro, Premier, Accountant and Enterprise (v19) Users

(1) 'New' Customer Invoice History Tracker – a ‘new feature’ providing improved status tracking and information about your Invoices. You get real-time visibility of invoice statuses at-a-glance for historical or collection purposes.

Credit: Adapted from Intuit source document.

Note: Invoices must be emailed within QuickBooks for full functionality to apply, you must have an active Internet connection for some information to be displayed, not all capabilities are supported under Microsoft Outlook 2010.

(2) 'New' Transfer Credits Between Customer: Jobs – a ‘new’ feature providing a simpler workflow to allow you to transfer credits between different jobs for the same customer. Credits displayed within customer transactions reflect unused credits across all jobs allowing easy transfer of credits between jobs.

Credit: Adapted from Intuit source document.

QuickBooks creates and uses a special ‘Account for Credit Transfer’ Other Current Asset account-type to record the changes which happen ‘behind the scenes’ using journal entries. QuickBooks also sets this account to inactive status (upon creation) so that users do not mistakenly attempt to post transactions to it for other purposes.

Note: Graphic created from a pre-release version of QuickBooks 2019

While this feature streamlines and automates the same type of manual workflow taught to QuickBooks users traditionally, just be advised that there is no ‘undo’ option for this feature. As the warning shown above advises, you can only undo this transfer by manually making additional journal entries. This feature also does not work when using an ‘Accountant’s Copy’ of a client’s data.

(3) 'Revised & Enhanced' Prompt to Create Bill Payment In-lieu-of Write Check – This really is just a change to an advisory message that already existed. But the highlighted option in that message was the Continue Writing Check (blue) button which resulted in many users continuing inappropriately.

Note: 2019 comparison adapted from a pre-release version of QuickBooks 2019.

QuickBooks 2019 helps to insure the proper workflow is followed by highlighting the proper ‘Go to Pay Bills’ option (blue button) in the new Check for Bills pop-up. When you select this option, QuickBooks not only takes you to the Pay Bills window, but also automatically filters the window for the specific Vendor you initially attempted to write a check for. This streamlines the workflow making it easier than ever to follow the proper procedure.

(4) 'Revised & Enhanced' Inactive Inventory Items in Inventory Valuations – Previously, Inventory Reports providing valuations of your stock excluded any item(s) that had been made ‘inactive’ even if those items had quantities on hand. This meant there would be a difference in the amount inventory value on those reports when contrasted with the amount reported as the Inventory Asset account total.

Note: Graphic created from a pre-release version of QuickBooks 2019.

For 2019, QuickBooks Desktop Inventory Valuation reports can include inactive item quantities and values so that you can balance your inventory reports against the inventory assets on your Balance Sheet and General Ledger. A checkbox for ‘Show Inactive Inventory Items’ is located on the report header to the right of the Dates and ‘Hide zero QOH’ options, as highlighted above in the Inventory Valuation Summary.

UPDATE: Subsequent to the original publication of this article on September 4, it was reported, and Insightful Accountant subsequently confirmed, that there is a 'bug' associated with this feature. While the new feature includes inactive 'Inventory Items' in the computation it does not include inactive 'Inventory Assembly Items' (with quantities on hand) in the computation. This means that the report may still not balance to your balance sheet or general ledger even if other irregularities are not present.

(5) 'Revised & Enhanced' Intuit Data Protect – Many QuickBooks users have failed to activate Intuit Data Protect even if they were eligible for this off-premise backup solution. Others reported that it was too difficult to set-up, monitor and restore a backup.

Source: Intuit

The 2019 Intuit Data Protect has been updated to streamline the set-up process and simplify automated QuickBooks backups to Intuit’s ‘cloud servers.’ The solution will also now provide actionable messages in the event of any backup failures to help improve reliability.

(6) 'Revised & Enhanced' IIF Import Functionality – Even though IIF import has been used extensively with QuickBooks Desktop, it has a history of file corruption resulting from improperly structured IIF files, formatting errors and a lack of error checking by QuickBooks during the import process. New to QuickBooks Desktop 2019 is an improved IIF Import Functionality that provides SDK verification and validation routines during data import.

Note: Graphics prepared from a pre-release version of QuickBooks 2019

There is a new interface for IIF Import that helps to ensure that the data meets requirements before it is imported into a user’s QuickBooks Company file. The new functionality still allows you to import both list data and supported transactions, providing you with a summary of your import, the reasons why data failed during import, and giving you the opportunity to fix errors prior to re-import.

Note: Graphic reflects Excel report generated by a pre-release version of QuickBooks 2019.

(7) 'New' Data File Optimization (Condense Audit Trial) – this new option within the Condense feature of QuickBooks 2019 allows you to reduce your Company file size wit

Quickbooks 2019